CC MEETING: September 10, 2024
DATE: September 4, 2024
TO: Erin Rinehart, City Manager
FROM: Chris Chiancone, CIO
Chrystal Davis, Assistant City Manager
Title
Consider Authorizing The City Manager To Purchase Replacement Fire Alarm Equipment And Installation For The Central Service Center On An Existing BuyBoard Cooperative Contract In An Amount Not To Exceed $76,412.00.
Body
BACKGROUND:
This purchase was approved by Council on the August 6, 2024 agenda and there is no change in pricing; however, the cooperative contract being used for purchase was incorrectly listed and needs corrected to ensure Council is aware of the purchasing mechanism. The previous Texas Smartbuy/Texas Multiple Aware Schedule contract that this vendor’s services had been procured under in past purchases expired and should have been quoted on their current and valid BuyBoard cooperative contract.
The fire alarm equipment currently installed at the Central Service Center was installed in 2008 and has reached the end of its life. Due to frequent failures, the system is no longer reliable, necessitating an upgrade to meet the city's current needs and comply with updated fire codes.
Firetrol Protection Systems Inc. has provided a quote under the BuyBoard cooperative contract pricing for the necessary equipment and work.
We have a positive history of working with this vendor on several previous purchases and have been consistently pleased with their services and equipment.
FINANCIAL IMPLICATIONS:
The total cost for the equipment, installation, testing, and programming for the new fire alarm system is $76,412.00, which includes a 10% contingency.
Funding for this purchase will be sourced from the IT Projects Capital Replacement Account, 854105.
IMPACT ON COMMUNITY SUSTAINABILITY:
Upgrading the fire alarm system aligns with the Council's goals and objectives by operating the city government with a focus on customer service and enhancing the city's positive image. Reliable fire alarm systems ensure uninterrupted connectivity to city locations, enabling residents to access essential services and supporting the city's growth and development.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends authorizing the City Manager to purchase replacement fire alarm equipment for the Central Service Center from Firetrol Protection Systems Inc. on an existing BuyBoard contract in an amount not to exceed $76,412.00.