CC MEETING: February 03, 2026
DATE: January 22, 2026
TO: Erin Rinehart, City Manager
FROM: Jonathan Wheat, P.E., Director of Engineering
Shannon Hicks, P.E., Assistant City Manager
Title
Consider Authorizing The City Manager To Execute Change Order No. 2 With Ratliff Hardscape, Ltd. For The Plano Parkway Park - Phase 2 Project In An Amount Of $46,034.50, For a Revised Amount Not To Exceed $965,964.50.
Body
BACKGROUND:
In February 2021, Council approved a Resolution to execute a license agreement with Lewisville Independent School District (LISD) to use the School District’s property located at the northwest corner of Plano Parkway and Warmington Drive to construct a parking lot and public park. The School District would allow the City to build a concrete parking lot with 130 parking spaces and a public neighborhood park on the remaining three (3) acres.
Last May, City Council awarded Ratliff Hardscape Ltd. Phase 2 of the Plano Parkway Park project in an amount not to exceed $919,930.00 ($876,124.00 original contract plus $43,806.00 contingency). This phase of the project includes the installation of playground facilities, a pre-fabricated pavilion, a concrete trail, a park monument sign, landscape and irrigation, as well as other related items.
Change Order No. 1 was approved for $7,576.00 on October 8, 2025 and included installation of additional irrigation sleeves and bollards.
Change Order No. 2, in the amount of $66,034.50, will accommodate additional quantities needed to remove all hydro-seed from the project and replace the bid item with Bermuda Sod. During Phase 1 areas that were hydro-seeded were determined to be inadequately covered with grass and as a result that phase of the project was closed without the city paying for seeding. To avoid similar issues with Phase 2 and having to wait on the park opening while the seed germinates, the Parks Department has requested that all areas designated for hydro-seeding be replaced with sod. Change Order No. 2 will utilize the remaining contingency for the project. As the project has approximately 40% work remaining, Staff recommends a new contingency of $16,230.00 be included in this Council Authorization.
FINANCIAL IMPLICATIONS:
The original amount of the Plano Parkway Park - Phase 2 contract is $919,930.00 ($876,124.00 original proposal and $43,806.00 construction contingency). The proposed amendment is for $46,034.50, which will cover Change Order 2 and an additional $16,230.00 in contingency for the remainder of the project. Including the additional contingency, the total percentage increase is 10.25% from the original contract. Funding is available in the Parks Capital Account.
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports the City Council’s strategic objectives and vision of building a community that families and businesses want to call home by:
• Providing a high-quality public park that promotes outdoor recreation and healthy lifestyles (Healthy, Community).
• Supporting cultural and social engagement by creating a space for families (Thriving, Hospitality).
• Improving long-term sustainability by investing in landscaping and irrigation solutions (Economical, Optimize).
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends authorizing the City Manager to execute Change Order No. 2 with Ratliff Hardscape, Ltd. for the Plano Parkway Park - Phase 2 in an amount of $46,034.50, for a revised amount not to exceed $965,964.50.