CC MEETING: January 9, 2024
DATE: January 2, 2024
TO: Erin Rinehart, City Manager
FROM: Dwayne Bianco, Director of Fleet and Facilities
Marc Guy, Assistant City Manager
Title
Consider Approval Of The Purchase Of Three Vehicles For The Animal Services Division From Silsbee Ford Through An Interlocal Agreement With The TIPS Purchasing Cooperative In An Amount Not To Exceed $283,932.75.
Body
BACKGROUND:
Fleet Services is recommending the purchase of three vehicles assigned to the Animal Services Division. The recommended purchase will consist of three Ford F-250 pickup trucks with a Hartstra service body. The current vehicles in the fleet will be retired per Fleet’s policy on age, mileage and maintenance. The average expected life span of these types of vehicles is seven years. The vehicles being replaced are all nine years old.
These trucks are used daily for transporting staff, towing trailers and equipment and animal control patrol in the City. Vehicles such as these are the basic backbone of Animal Services’ fleet. The recommended replacements are being made after discussions with operators and managers to properly align vehicle specifications with current business needs.
Staff recommends purchasing the vehicles with the bid from Silsbee Ford through the TIPS cooperative purchasing agreement. This cooperative purchasing entity meets all state of Texas competitive bidding requirements. Use of cooperative purchasing agencies is allowed under Texas state law.
FINANCIAL IMPLICATIONS:
The trucks will be purchased from budgeted funds from the Fleet Replacement Fund.
QUOTE:
Silsbee Ford (via TIPS)
Animal Services Trucks (3) $283,932.75
IMPACT ON COMMUNITY SUSTAINABILITY:
Purchasing vehicles such as these ensures that City employees have the resources necessary to do their job, which is a City Council strategic goal.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council approval of the purchase of three trucks from Silsbee Ford in an amount not to exceed $283,932.75 through an interlocal agreement with the TIPS purchasing cooperative.