CC MEETING: November 19, 2024
DATE: October 23, 2024
TO: Erin Rinehart, City Manager
FROM: Chris Chiancone, Chief Information Officer
Chrystal Davis, Assistant City Manager
Title
Consider Authorizing The City Manager To Enter Into An Agreement With Microsoft Corporation, Through Texas DIR Purchasing Cooperative, For Microsoft Unified Support In An Annual Amount Not To Exceed $100,000, For A Three-Year Total Amount Not To Exceed $300,000.
Body
BACKGROUND:
The City of Carrollton utilizes a vast array of Microsoft Products and Services which are all supported under the City’s Unified Support Contract directly with Microsoft. These products include, but are not limited to, desktop and server operating systems, Office 365, Azure cloud, and others. We have historically renewed this contract annually, but Microsoft now offers a 3 year term to match the 3 year term of our Enterprise Agreement which is paid annually. The support cost is based on a percentage of current product and service usage and utilization, as well as future roadmap implementations. The renewal also includes dedicated engineer hours which insure the City is utilizing the services and products we own to their fullest ability.
FINANCIAL IMPLICATIONS:
The funds for these items are budgeted in the following Information Technology account:
ACCTG UNIT ACCOUNT BUDGET AMOUNT
151001 61190 $300,000.00
A 10% contingency is built in to allow for account fluctuation or additional Microsoft product deployment.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends Council authorize the contract with Microsoft Corporation for Microsoft Unified Support in the amount of $100,000.00 annually and a three-year total not to exceed $300,000.00.