CC MEETING: April 21, 2020
DATE: April 16, 2020
TO: Erin Rinehart, City Manager
FROM: Bob Scott, Chief Financial Officer and Assistant City Manager
Title
Consider Approval Of RFP # 20-011 For Fertilizer For The Parks Maintenance Department From Various Vendors In An Amount Not To Exceed $102,300.00.
Body
BACKGROUND:
The material to be purchased from this price agreement will take care of all fertilizer requirements for Parks. Bids were advertised and received from eight vendors of which one was rejected as a result on not submitting all of the required forms. Bid notifications were posted online, previous and interested vendors were contacted, as well as advertisements placed in the Dallas Morning News.
FINANCIAL IMPLICATIONS:
The materials on RFP #20-011 were approved for purchase from budgeted funds for the cost center and amount as listed below:
COST CENTER LINE ITEM BUDGET AMOUNT
PARKS - 353001 60220 - Chemicals $ 102,300.00
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends that the low bids meeting all specifications be awarded as listed below for an amount not to exceed $102,300 for the first year with two additional one-year renewal periods resulting in a total three-year contract in an amount not to exceed $306,900.00.
COMPANY ITEM(S)
BWI Primary Vendor Items 1, 3, 5, 6, 7, 8, & 9
BWI Secondary Vendor Items 2 & 4
Justin Seed Company Secondary Vendor Item 3 & 5
SiteOne Primary Vendor Items |910|SiteOne Secondary Vendor |910|Harrell's Secondary Vendor Item 8
Winfield Primary Vendor |910|Winfield Secondary Vendor Items 1 & 7
NOTES: Staff recommends not using Helena Chemical for any fertilizer/pre-emergent based on past poor vendor performance related to not meeting delivery deadlines.
The price for item #7 is established by the manufacturer and the primary award was selected based on the number of low bid items under the award recommendation.
Pro...
Click here for full text