CC MEETING: February 4, 2025
DATE: January 14, 2025
TO: Erin Rinehart, City Manager
FROM: Dwayne Bianco, Fleet and Facilities Director
Shannon Hicks, Assistant City Manager
Title
Consider Authorizing The City Manager To Enter Into An Agreement With Mercury Associates, Inc., Through The Omnia Partners Purchasing Cooperative For Fleet Consulting And Analysis Services In An Amount Not To Exceed $99,051.00.
Body
BACKGROUND:
The contract requested is for Mercury Associates, Inc. to provide fleet consulting and analysis services to assist with the development of a new request for proposal (RFP) for the City's Fleet Management program.
Mercury will evaluate the current fleet contract to determine areas of need, meet with all city fleet stakeholders to collect departmental fleet maintenance requirements, evaluate requests against current industry standards, benchmark estimated costs against local area fleets, and develop the reporting requirements to be included in the RFP. Mercury will also conduct the pre-bid and post-bid meetings as the subject matter expert and will be able to answer any technical questions for the City stakeholder selection committee.
The City will be contracting these services using the Omnia Partners Region 14 ESC-TX contract for Fleet Management and Leasing. Mercury Associates, Inc. was awarded the contract as the lowest responsive and responsible bidder. The contract with Omnia Partners ends April 30, 2028. The City's contract with Mercury Associates, Inc. will be until the project is completed and has no renewals.
FINANCIAL IMPLICATIONS:
The cost of these services will be $99,051.00, which includes 15% contingency.
COST CENTER LINE ITEM BUDGET AMOUNT
Fleet Operating 571001-61606 $99,051.00
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports and aligns with the City Council's goals and objectives of allocating resources for optimal results and ensure City services are an optimal value.
STAFF R...
Click here for full text