CC MEETING: July 8, 2025
DATE: July 1, 2025
TO: Erin Rinehart, City Manager
FROM: Dwayne Bianco, Fleet and Facilities Director
Shannon Hicks, Assistant City Manager
Title
Consider Authorizing The City Manager To Approve A Contract For The Purchase Of One Ford F-350 Truck From Sam Pack Five Star Ford Through An Interlocal Agreement With The BuyBoard Purchasing Cooperative In An Amount Not To Exceed $121,404.77.
Body
BACKGROUND:
Fleet Services is recommending the purchase of one vehicle assigned to the Public Works Department. The recommended purchase will consist of one Ford F-350 pickup truck. The current vehicle in the fleet will be retired according to the Fleet's policy on age and maintenance. The average expected life span of these types of vehicles is ten years. The vehicle being replaced is eleven years old.
This truck is used daily for transporting staff and towing trailers and equipment to and from job sites. Vehicles such as this are the basic backbone of the City's fleet. The recommended replacement is being made after discussions with operators and managers to properly align vehicle specifications with current business needs.
Staff recommends purchasing the vehicles with the bid from Sam Pack Five Star Ford through the BuyBoard cooperative purchasing agreement. This cooperative purchasing entity meets all state of Texas competitive bidding requirements. Use of cooperative purchasing agencies is allowed under Texas state law.
QUOTE:
Sam Pack Five Star Ford (via BuyBoard)
Ford F-350 Truck (1) $110,367.97
Contingency funds (if needed) $ 11,036.80
Total $121,404.77
FINANCIAL IMPLICATIONS:
The trucks will be purchased from budgeted funds from the Fleet Replacement Fund.
IMPACT ON COMMUNITY SUSTAINABILITY:
Purchasing vehicles such as these ensures that City employees have the resources necessary to do their job, which is a City Council strategic goal.
STAFF RECOMMENDATION/ACTION DESIRED:
Sta...
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