CC MEETING: April 21, 2020
DATE: April 16, 2020
TO: Erin Rinehart, City Manager
FROM: Bob Scott, Chief Financial Officer & Assistant City Manager
Title
Consider Approval Of RFP # 20-009 Plant Protection From Various Vendors For The Parks Department In An Amount Not to Exceed $71,775.00.
Body
BACKGROUND:
The chemicals to be purchased from this price agreement will take care of all plant protection requirements for the Parks department. This RFP is for one year with the option to renew for two additional one-year renewal periods, for a total three year contracted valued at $215,325.00.
Bids were advertised and received from five vendors in which one was rejected as the vendor failed to provide the required documents as stated in the proposal.
FINANCIAL IMPLICATIONS:
The chemicals on RFP# 20-009 will be purchased from budgeted funds for the cost centers and amounts as listed below:
DEPARTMENT LINE ITEM BUDGET AMOUNT
PARKS 60220 - Chemicals $71,775.00
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends that the bid meeting all specifications and considered the “best value” for the City be awarded as listed below for an amount not to exceed $71, 775.00 annually.
COMPANY ITEMS
Harrell’s Primary Vendor Items 1, 13 Secondary Items 4, 6, 7, 10, 11, 12
Winfield Primary Vendor Items 3, 7, 10, 11, 14 Secondary Items 2, 5, 8, 9, 13, 15
BWI Primary Vendor Items 2, 4, 5, 6, 8, 9, 12, 15 Secondary Items 1, 3
NOTE: Staff recommends not using Helena Chemical for any Plant Protection materials based on past poor vendor performance related to not meeting delivery deadlines.
Item 5 - BWI’s bided product is a generic and is deemed acceptable
Item 9- Product is an Agency set price
Item 10 - Winfield’s bided product is deemed acceptable
Item 11- Product is an agency set price; Winfield product is not a comparable product
Item 15 - BWI’s product is deemed acceptable