CC MEETING: April 16, 2020
DATE: April 16, 2020
TO: Erin Rinehart, City Manager
FROM: Bob Scott, Chief Financial Officer and Assistant City Manager
Title
Consider Approval Of RFP # 20-006 For Sand And Gravel For Various Departments From Various Vendors In An Amount Not To Exceed $124,450.00.
Body
BACKGROUND:
The material to be purchased from this price agreement will be used by various departments/divisions for miscellaneous construction and repair projects. This bid includes two, one-year renewal options if mutually agreeable by the city and the vendors. For a total three- year contract in an amount not to exceed $373,350.00.
Bids were advertised and received from four vendors of which one was rejected for not submitting all the required forms.
FINANCIAL IMPLICATIONS:
The materials on RFP # 20-006 will be purchased from budgeted funds for the cost centers and amounts as listed below.
COST CENTER LINE ITEM BUDGET AMOUNT
Park 60350 - Base Materials $ 38,100.00
Public Works 60350 - Base Materials $ 86,350.00
Total $ 124,450.00
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends that the low bids meeting all specifications be approved as listed below for an amount not to exceed $124,450.00 annually.
VENDOR CATEGORY
CJA Enterprise Primary Vendor Items 1, 2, 3, 4, 5, 6, & 7
Martin Marietta Secondary Vendor Items 1 & 6
Martin Marietta Tertiary Vendor Items 2, 7 & 7B
Green Dream Primary Vendor Items 7B
Green Dream Secondary Vendor Items 2, 4, 7
Green Dream Tertiary Vendor Items 1& 6