CC MEETING: October 22, 2024
DATE: October 15, 2024
TO: Erin Rinehart, City Manager
FROM: Dwayne Bianco, Fleet and Facilities Director
Shannon Hicks, Assistant City Manager
Title
Consider Authorizing The City Manager To Enter Into An Agreement With Lake Country Chevrolet For The Purchase Of Tahoes Through The TIPS Purchasing Cooperative In An Amount Not To Exceed $826,937.00.
Body
BACKGROUND:
Fleet Services is recommending the purchase of ten Tahoes that will be assigned to the Police Department. The Chevrolet Tahoe is the workhorse of the Police Department. This purchase will replace eight Tahoes based on the Fleet replacement policy on age, maintenance, and mileage. Two additional Tahoes will be purchased for school resource officers, which were approved in this year's budget.
The Tahoes will be purchased with the customized lighting packages, camera and computer wiring, interior modifications and ballistic panels installed before delivery. Fleet Services and the Police Department have collaborated to streamline this process so the Tahoes can be purchased as a turnkey package. This will standardize the build and allow faster availability of the units to be put into service when they are delivered to the City.
Staff recommends acquiring the vehicles with the bid from Lake Country Chevrolet through TIPS. The TIPS cooperative purchasing entity meets all state of Texas competitive bidding requirements. Texas law authorizes this process so that the City can save the time of developing specifications and avoid the duplication of the competitive bidding process.
FINANCIAL IMPLICATIONS:
The vehicles will be purchased with budgeted funds from the Fleet Replacement Fund and Police Department operations fund in the amounts listed below.
QUOTE:
Lake Country Chevrolet (via TIPS)
Tahoes (10 units):
Patrol Units (8) $661,549.60
School Resource Unit (2) $165,387.40
Total $826,937.00
IMPACT ON COMMUNITY SUSTAINABILITY:
Purchasing v...
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