City Council Meeting Date: April 7, 2026
Date: March 26, 2026
To: Erin Rinehart, City Manager
From: Dwayne Bianco, Director of Fleet and Facilities
Shannon Hicks, Assistant City Manager
Title
Consider Authorizing The City Manager To Approve A Contract For The Purchase Of One (1) Ford F-150 Truck and Four (4) Ford F-250 Trucks From Caldwell Country Ford Through An Interlocal Agreement With The BuyBoard Purchasing Cooperative In An Amount Not To Exceed $326,342.32.
Body
Background:
Fleet Services recommends the purchase of one (1) Ford F-150 truck and four (4) Ford F-250 trucks. Of these, one (1) F-150 and one (1) F-250 will be assigned to the Parks Department, one (1) F-250 will be assigned to the Animal Control Department, and two (2) F-250 trucks will be assigned to the Public Works Department. All vehicles being replaced are scheduled for retirement based on the Fleet Replacement Policy, which considers age, maintenance, and mileage.
These trucks will be purchased with customized lighting packages, truck bed configurations, and other options to meet the needs of the respective departments. All trucks will be used by department staff for daily operations.
Financial Implications:
The vehicles will be purchased using previously approved budget funds in the Fleet Replacement Fund and the Water Fund.
QUOTE:
F-150 (1 unit) Replaces Parks Department Unit 4259 $ 41,964.00
F-250 (1 unit) Replaces Parks Department Unit 4244 $ 55,281.00
F-250 (1 unit) Replaces Animal Control Dep. Unit 4266 $ 60,657.00
F-250 (2 units) Replaces Water Department Unit 4238/4258 $138,772.84
Contingency (if needed): $ 29,667.48
Total: $326,342.32
ACCOUNT UNIT ACCOUNT BUDGET AMOUNT
Fleet Replacement Mobile Equipment $ 173,692.20
Water Fund Mobile Equipment $ 152,650.12
Impact on Community Sustainability:
Purchasing these vehicles ensures that City employees have the resou...
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