CC MEETING: November 18, 2025
DATE: November 4, 2025
TO: Erin Rinehart, City Manager
FROM: Dwayne Bianco, Fleet and Facilities Director
Shannon Hicks, Assistant City Manager
Title
Consider Authorizing The City Manager To Approve A Contract For The Purchase Of One Hitachi ZX135US-7H Excavator From Associated Supply Company (ASCO) Through An Interlocal Agreement With Sourcewell Purchasing Cooperative In An Amount Not To Exceed $189,310.00.
Body
BACKGROUND:
Fleet Services is recommending the purchase of one excavator assigned to Public Works. The recommended purchase will consist of one Hitachi ZX135US-7H excavator from Associated Supply Company (ASCO). The current unit is being replaced based on the Fleet policy of age, hours and maintenance. The current unit is twelve years old and reached the end of its 144 month lifecycle. The Public Works department uses this unit to repair streets, sidewalks and other infrastructure across the city.
Based on the performance, quality, availability and overall build, Fleet, and Public Works recommend the Hitachi ZX135US-7H to be purchased.
FINANCIAL IMPLICATIONS:
Associated Supply Company (Sourcewell) $172,100.00
Contingency if needed: $ 17,210.00
Total $189,310.00
ACCOUNT UNIT ACCOUNT BUDGET AMOUNT
Fleet Replacement Mobile Equipment $ 189,310.00
IMPACT ON COMMUNITY SUSTAINABILITY:
Purchasing equipment such as this ensures that City employees have the resources necessary to do their job, which is a Council strategic goal.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council authorize the City Manager to approve a contract for the purchase of one Hitachi ZX135US-7H excavator from ASCO through an interlocal agreement with the Sourcewell purchasing cooperatives in an amount not to exceed $189,310.00. This amount contains a 10% contingency fee if needed.