CC MEETING: December 6, 2022
DATE: November 22, 2022
TO: Erin Rinehart, City Manager
FROM: Chris Chiancone, CIO
Chrystal Davis, Assistant City Manager
Title
Consider Authorizing The City Manager To Enter Into A Contract With CDW-G for Cisco Phone Network Flex Services Through DIR In An Annual Amount Of $60,603 For Three Years For A Total Contract Amount Not To Exceed $181,809.
Body
BACKGROUND:
The Cisco Phone Network Flex Services provides telephony services for all city departments and includes voicemail, call forwarding, and IVR services to various departments.
Currently our Cisco Phone Network Flex Services Contract ends on 7/24/2025.
The requested amount of $60,603 will be paid annually to CDW-G over the next three years, in a total amount not to exceed $181,809.00.
We are currently doing a needs assessment and review of services to be prepared for future upgrade of our phone system before 7/2025.
CDW-G is a Texas DIR vendor and satisfies purchasing requirements under the contract DIR-TSO-4167. We have worked with this vendor on several purchases, and we have been pleased with their service and equipment. The total amount of the project includes a 10% contingency.
FINANCIAL IMPLICATIONS:
The Cisco Phone Network Flex Services will be funded out of the following account:
OPS RENEWAL ACCOUNT BUDGET AMOUNT
Cisco Flex licensing $65,000.00 Annually
IMPACT ON COMMUNITY SUSTAINABILITY:
This project will align with Council goals and objectives by operating the city government as a customer service business and promoting and reflecting a positive image of our community.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends authorizing the City Manager to sign a contract with CDW-G in an annual amount of $60,603 for three years for a total amount not to exceed $181,809.