CC MEETING: November 19, 2024
DATE: November 11, 2024
TO: Erin Rinehart, City Manager
FROM: Jonathan Wheat, P.E., Director of Engineering
Shannon Hicks, Assistant City Manager
Title
Consider Authorizing The City Manager To Execute Contract Amendment 2 To RFP #22-008 For Boring & Trenching For Multiple Departments From Tejas Utilities, LLC In An Amount Not To Exceed $70,953.40 For A New Contract Total Amount Of $482,258.00.
Body
BACKGROUND:
In January of 2022, City Council authorized the City Manager to approve an agreement with Tejas Utilities, LLC. for boring & trenching for multiple departments in an aggregate amount of $133,000.00 including two, one-year renewal options. In April of 2024, Council approved a contract amendment adding $278,304.60 to install conduit for residential streetlight within Carrollton Highlands and Crosby Estates from funds approved by the November 2022 bond election. The bond election approved a total budget of $500,000 to be spent toward Neighborhood Streetlights.
Once construction began it was determined that the city's on-call contractor for Trenching and Boring had received approval to increase cost during the contract renewal period from $28/LF to $38/LF. Additionally, field conditions require 400 linear feet more conduit than the projected quantities be installed.
FINANCIAL IMPLICATIONS:
Tejas Utilities, LLC has submitted a proposal to the City of Carrollton for the additional services as described by Contract Amendment 2 to RFP#22-008 Boring & Trenching in an amount not to exceed $70,953.40. The revised contract amount would be $482,258.00 for this year. The necessary funding is available from bond sales authorized by the 2022 Bond Election for Residential Streetlight Projects.
ACCOUNT UNT ACCOUNT BUDGET AMOUNT
Traffic Operations Street Account $100,000.00 +
& Capital Projects Contract Amendment 1 $278,304.60 +
Contract Amendment 2 $70,953.40
Parks R/M Svcs - Structures $8,000.00
Community ...
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