CC MEETING: November 18, 2025
DATE: November 6, 2025
TO: Erin Rinehart, City Manager
FROM: Dwayne Bianco, Director of Fleet and Facilities
Shannon Hicks, Assistant City Manager
Title
Consider Authorizing The City Manager To Approve A Contract For The Purchase Of One Ford F-250 Truck From Sames Ford Through An Interlocal Agreement With The TIPS Purchasing Cooperative In An Amount Not To Exceed $122,178.00.
Body
BACKGROUND:
Fleet Services recommends the purchase of one F-250 truck assigned to the Battalion Commanders of the Fire Rescue department.
The unit is an F-250 crew cab 4x4 and will go to the Fire Rescue Department. The vehicle is a replacement for unit 3075 a 2015 truck. This vehicle is being retired based on the Fleet Replacement policy of age, maintenance and mileage. This unit will be used daily for Fire Rescue staff around the city.
FINANCIAL IMPLICATIONS:
The vehicle will be purchased using previously approved budget funds in the Fire Rescue Department.
QUOTE:
Sames Ford (via TIPS): $111,071.00
Contingency if needed: $ 11,070.00
Total: $122,178.00
ACCOUNT UNIT ACCOUNT BUDGET AMOUNT
Fleet Replacement Mobile Equipment $ 122,178.00
IMPACT ON COMMUNITY SUSTAINABILITY:
Purchasing vehicles such as these ensures that City employees have the resources necessary to do their job, which is a City Council strategic goal.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommend City Council authorize the City Manager to approve a contract for the purchase of one Ford F-250 crew cab 4x4 truck from Sames Ford in an amount not to exceed $122,178.00 through an interlocal agreement with the TIPS purchasing cooperative. This amount includes a 10% contingency fee if needed.