CC MEETING: May 20, 2025
DATE: May 6, 2025
TO: Erin Rinehart, City Manager
FROM: Jonathan Wheat, P.E., Director of Engineering
Shannon Hicks, P.E., Assistant City Manager
Title
Consider Authorizing The City Manager To Approve A Contract With 3D Paving & Contracting, LLC For Whitlock Addition Street Reconstruction Ph 2 Project In An Amount Not To Exceed $5,519,886.00.
Body
BACKGROUND:
This contract will provide for the reconstruction of five (5) streets in the Whitlock Addition Subdivision including Noble Avenue, E Alan Avenue, Norris Street, Faye Avenue, portions of Homer Street, and associated alleys. The project consists of approximately 6,000 LF of residential street pavement, 2,000 LF of alley pavement, and 530 LF of storm pipe. This project was a part of the 2018 Bond Election.
The duration of construction is 480 calendar days. Construction will be performed such that all of the streets will not be under construction at one time. Project signs will be placed at the entrances to the subdivision while it is under construction. All residents will be notified in writing regarding the construction schedule prior to the start of construction. Also, a neighborhood meeting with the homeowners and the contractor will be held prior to construction. Additional handouts will be distributed as required during the project.
FINANCIAL IMPLICATIONS:
Twelve (12) bids were received on April 28, 2025. The low bid was submitted by Garrett Shields Infrastructure but was rejected for not complying with the bid instructions. The maximum bid amount for Project Mobilization/Demobilization was set at 5% of the contract amount. The bid submitted by Garrett Shields Infrastructure provided a mobilization cost that is 6.7% of their total fee. Because of this violation this bid has been rejected. The next lowest qualified bid, in the amount of $5,259,886.00, was submitted by 3D Paving & Contracting, LLC. The Engineer's Estimate for the project was $6,484,016.70. 3D Paving & Con...
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