CC MEETING: JANUARY 6, 2026
DATE: December 17, 2025
TO: Erin Rinehart, City Manager
FROM: Michael Thomson, Fire Chief
Rex Redden, Executive Director of Public Safety
Title
Consider Authorizing the City Manager To Enter Into An Agreement With Total Safety U.S. Inc. For The Purchase Of Fire Fighter Protective Clothing In An Amount Not To Exceed $250,000.00.
Body
BACKGROUND:
This agenda item is for the purchase of protective clothing worn by firefighters during normal duty, training, and emergency operations. Due to the anticipated replacement of damaged, outdated, and end-of-life protective clothing, the City will surpass the $100,000.00 purchasing threshold for fire protective clothing during Fiscal Year 2026. City staff is seeking Council approval to purchase protective clothing, uniforms, tools, and equipment in an amount not to exceed $250,000.00 during Fiscal Year 2026.
The protective clothing will be purchased through our interlocal agreement with Buy-Board. Texas law authorizes this process so that the City can save the time of developing specifications and avoid the duplication of the competitive bidding process. Buy-Board meets all state of Texas bidding requirements.
FINANCIAL IMPLICATIONS:
The protective clothing will be purchased with budgeted funds from the Fire Department's Fiscal Year 2026 budget
IMPACT ON COMMUNITY SUSTAINABILITY:
The protective clothing is used during the course of responding to and mitigating both non-emergency and emergency incidents. The protective clothing is designed to protect firefighters from thermal and environmental insults during emergency operations including structure fires, vehicle collisions, rescue operations, and any other hazardous situation in which personal protection is required.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends authorizing the City Manager to enter into an agreement with Total Safety U.S. Inc. to purchase protective clothing in an amount not to exceed $250,000.00. This ...
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