CC MEETING: December 6, 2022
DATE: November 22, 2022
TO: Erin Rinehart, City Manager
FROM: Chris Chiancone, CIO
Chrystal Davis, Assistant City Manager
Title
Consider Authorizing The City Manager To Purchase P25 Radios from Motorola Solutions Through DIR For The P25 Radio Refresh In An Amount Not To Exceed $3,450,344.68.
Body
BACKGROUND:
Our current P25 Radios that include mobiles, portable and control stations are out of warranty and were purchased in 2014. This includes radios for Public Safety and Public Works.
The proposed refresh will replace the entire radio fleet for all departments that currently use radios. Life expectancy of these radios will be 5-7 years in service.
Motorola Solutions is a Texas DIR vendor and satisfies purchasing requirements under the contract DIR-TSO-4101. We have worked with this vendor on several purchases, and we have been pleased with their service and equipment. The total amount of the project includes a 10% contingency.
FINANCIAL IMPLICATIONS:
The P25 Radio Refresh Project will be funded out of the following account:
CAPITAL REFRESH ACCOUNT
151001-122410199 - IT/Public Safety Radio
IMPACT ON COMMUNITY SUSTAINABILITY:
This project will align with Council goals and objectives by operating the city government as a customer service business and promoting and reflecting a positive image of our community.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends authorizing the City Manager to purchase P25 Radios from Motorola Solutions in an amount not to exceed $3,450,344.68. The P25 Radio Refresh proposal was reviewed and approved by the Technology Committee.