CC MEETING: January 20, 2026
DATE: January 7, 2026
TO: Erin Rinehart, City Manager
FROM: Rachel Young, Interim Library Director
Chrystal Davis, Assistant City Manager
Title
Consider Authorizing The City Manager To Purchase Library Materials From Brodart, Inc. And Midwest Tape, Through An Interlocal Agreement With The State Of Texas, In An Annual Amount Not to Exceed $400,000, For A Five-Year Total Not to Exceed $2,000,000
Body
BACKGROUND:
The Library seeks authorization to continue purchasing print and audiovisual materials through vendors awarded under State of Texas Interlocal Agreement No. 715-M2. These purchases support the maintenance of a current, diverse, and sustainable library collection that meets community needs and enhances the public library experience.
The vendors available under this agreement-Brodart, Inc. and Midwest Tape-have previously provided reliable materials and services and meet all applicable State of Texas competitive procurement requirements.
FINANCIAL IMPLICATIONS:
Library materials will be purchased using budgeted funds as outlined below:
• Books and Films: $350,000
• Audiobooks: $50,000
Total Annual Amount: $400,000
IMPACT ON COMMUNITY SUSTAINABILITY:
This expenditure supports Council’s goals of providing comfortable, informative, and inclusive customer experiences by ensuring residents have access to current educational, informational, and recreational library resources.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval authorizing the City Manager to enter into agreements with Brodart, Inc. and Midwest Tape through an Interlocal Agreement with the State of Texas in an amount not to exceed $400,000 annually for Fiscal Years 2026-2030.