CC MEETING: July 8,2025
DATE: June 17, 2025
TO: Erin Rinehart, City Manager
FROM: Chris Chiancone, CIO
Chrystal Davis, Assistant City Manager
Title
Consider Authorizing The City Manager To Enter Into An Agreement With Motorola Solutions, Through Texas DIR Purchasing Cooperative, For The Purchase of P25 Radio Equipment In A Total Amount Not To Exceed $ 428,895.97
Body
BACKGROUND:
The IT Department is requesting approval to purchase P25 supporting equipment and feature set firmware to maintain the continuity of our existing P25 subscriber radio devices under an updated contract arrangement.
The IT Department utilized cooperative agreements to source competitive pricing for P25 supporting equipment and feature set firmware, ensuring compliance with purchasing law and City policies. Motorola Solutions, a Texas DIR contract vendor, meets all purchasing requirements and has consistently provided satisfactory service and equipment on previous projects. The total project amount includes a 10% contingency due to the critical nature of radio communications services.
This request is distinct from the complete radio system refresh approved by Council in December 2022 for $3.5 million. That project involved replacing the actual radio subscriber devices with an expected 5-7-year lifespan. The current request totaling $428,895.97 is specifically for:
* Supporting infrastructure equipment for the existing radio system
* Feature set firmware updates to maintain system functionality
* Compliance with updated contract terms
Motorola Solutions' previous DIR contract has expired, necessitating this procurement action under their new contract number. This request utilizes remaining funds from the original radio system project budget and does not require additional funding beyond what was previously approved.
FINANCIAL IMPLICATIONS:
The funds for these refresh items are budgeted in the following Information Technology capital account:
ACCTG UNIT ACTIVITY BUDG...
Click here for full text