CC MEETING: September 9, 2025
DATE: August 27, 2025
TO: Erin Rinehart, City Manager
FROM: Dwayne Bianco, Fleet and Facilities Director
Shannon Hicks, Assistant City Manager
Title
Consider Authorizing The City Manager To Approve A Contract For The Purchase Of Two HVAC Air Handling Unit From Trane Manufacturing Through An Interlocal Agreement With The BuyBoard Purchasing Cooperative In An Amount Not To Exceed $509,273.00.
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BACKGROUND:
The existing City Hall chiller HVAC system was installed when the building was built in the mid-1980s and is approximately 37 years old. The chilled water-cooling compressor system was rebuilt in 2006 and is 19 years old. The system has 7 air handling units. Facilities Services replaced two air handling units in 2022, two air handling units in 2024 and the basement air handling unit in 2025. The remaining 2 air handling units on the first and second floor are all original equipment. This replacement is phase 4 of a 5-phase program. Facilities Services will replace the chiller water-cooling compressor system in phase five.
These two units perform a vital function at City Hall and serve Engineering, Building Services, Marketing and Emergency Services. Reliability is essential for this building and scheduled replacement maintenance will help maintain the air systems with minimum disruption to staff, citizens, and visitors to City Hall. These units will be replaced during the fall over two weekends while the building is unoccupied.
Trane Manufacturing will provide replacement air handlers. Trane Manufacturing is a Carrollton-based company that has been a reliable service provider and offers the best overall value. The replacement unit is available through the BuyBoard purchasing cooperative. Purchasing through cooperatives is allowed by state law.
FINANCIAL IMPLICATIONS:
The air handling systems will be purchased from budgeted capital funds in the amounts listed below.
Trane Manufacturing (BuyBoard...
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