CC MEETING: NOVEMBER 05, 2024
DATE: October 30, 2024
TO: Erin Rinehart, City Manager
FROM: Jonathan Scheu, Library Director
Chrystal Davis, Assistant City Manager
Title
Consider Authorizing The City Manager To Enter Into Agreements With Brodart Inc. And Midwest Tape, Through An Interlocal Agreement With The State Of Texas, For Library Materials In An Amount Not To Exceed $270,000 For Fiscal Year 2025.
Body
BACKGROUND:
The Library is requesting to purchase print and audiovisual materials from vendors, Brodart, Inc. and Midwest Tape in an amount not to exceed $270,000 during fiscal year 2025.
The purchase of these materials is essential for an up-to-date and sustainable library collection and provides value to the public experience.
The materials will be purchased through an Inter-Local agreement, # 715-M2, with the State of Texas in which both companies were awarded and meet all state of Texas bidding requirements.
FINANCIAL IMPLICATIONS:
The library materials will be purchased from budgeted funds for the cost center, line items and amounts as indicated below:
ACCTNG UNIT ACCOUNT BUDGET AMOUNT
321001 68600 Books & Films $245,000
321001 68600 Audio Books $25,000
Total $270,000
IMPACT ON COMMUNITY SUSTAINABILITY:
This expense delivers on Council goals to deliver comfortable, informative customer experiences that are inclusive and responsive.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval to purchase library materials from Brodart Inc. and Midwest Tape through an Inter-Local Agreement with the State of Texas in an amount not to exceed $270,000 for Fiscal Year 2025.