File #: 6944    Version: 1 Name: FY25 Library Materials
Type: Status: Consent Agenda
File created: 10/29/2024 In control: City Council
On agenda: 11/5/2024 Final action:
Title: Consider Authorizing The City Manager To Enter Into Agreements With Brodart Inc. And Midwest Tape, Through An Interlocal Agreement With The State Of Texas, For Library Materials In An Amount Not To Exceed $270,000 For Fiscal Year 2025.
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CC MEETING: NOVEMBER 05, 2024

 

DATE: October 30, 2024

 

TO: Erin Rinehart, City Manager

 

FROM: Jonathan Scheu, Library Director

 Chrystal Davis, Assistant City Manager

 

Title

Consider Authorizing The City Manager To Enter Into Agreements With Brodart Inc. And Midwest Tape, Through An Interlocal Agreement With The State Of Texas, For Library Materials In An Amount Not To Exceed $270,000 For Fiscal Year 2025.

 

Body

BACKGROUND:

The Library is requesting to purchase print and audiovisual materials from vendors, Brodart, Inc. and Midwest Tape in an amount not to exceed $270,000 during fiscal year 2025.

 

The purchase of these materials is essential for an up-to-date and sustainable library collection and provides value to the public experience.

 

The materials will be purchased through an Inter-Local agreement, # 715-M2, with the State of Texas in which both companies were awarded and meet all state of Texas bidding requirements.

 

FINANCIAL IMPLICATIONS:

The library materials will be purchased from budgeted funds for the cost center, line items and amounts as indicated below:

 

ACCTNG UNIT                                          ACCOUNT                                                                                                         BUDGET AMOUNT

321001                                                               68600 Books & Films                                                                                    $245,000

321001                                                               68600 Audio Books                                                                                    $25,000

Total                                                                                                                                                                                                                  $270,000

 

IMPACT ON COMMUNITY SUSTAINABILITY:

This expense delivers on Council goals to deliver comfortable, informative customer experiences that are inclusive and responsive.

 

STAFF RECOMMENDATION/ACTION DESIRED:

Staff recommends approval to purchase library materials from Brodart Inc. and Midwest Tape through an Inter-Local Agreement with the State of Texas in an amount not to exceed $270,000 for Fiscal Year 2025.