City Council Meeting Date: July 21, 2026
Date: July 9, 2026
To: Erin Rinehart, City Manager
From: Dwayne Bianco, Fleet and Facilities Director
Shannon Hicks, Assistant City Manager
Title
Consider Authorizing The City Manager To Enter Into An Agreement With Amerit Fleet Solutions, Inc Pursuant To RFP #26-005 For Fleet Maintenance And Management Services In An Amount Not To Exceed $2,710,036.59 Annually For The First Four Years, For A Total Six-Year Contract Amount Not To Exceed $16,737,501.42.
Body
Background:
This agreement is to provide fleet maintenance and management services to the city's fleet of approximately 640 assets. The selected vendor, Amerit Fleet Solutions Inc. will provide services for target and non-target services. Target services are generally routine vehicle maintenance, make ready, decommissioning and predictable repair activities. Non-target services include accident repairs; modifications to vehicles and equipment; repairs of damage caused by vandalism, driver abuse, or acts of nature.
Beginning on March 10, 2025, Fleet staff and their consultant Mercury Associates, Inc. worked with the Police Department, Fire Department, Public Works, and Parks to review fleet service needs and draft and approve a scope of work document. Through this collaborative effort, different fleet maintenance options were presented to bidders.
On February 16, 2026, the City issued RFP #26-005 for fleet maintenance and management services. Notifications were posted online, previous and interested vendors were contacted and advertisements placed in the Dallas Morning News. Three (3) vendors submitted responses. Even though vendors had the option to bid on separate services, such as main fleet or Fire vehicles only, all three (3) vendors submitted for combined services.
An evaluation committee comprised of department stakeholders, including Fleet, Parks, Public Works, Police, and Fire, evaluated the submissions on criteria related to quality of ...
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