CC MEETING: April 1, 2025
DATE: March 19, 2025
TO: Erin Rinehart, City Manager
FROM: Kim Bybee, Parks Manager
Chrystal Davis, Assistant City Manager
Title
Consider Authorizing The City Manager To Enter Into An Agreement With USA Shade, Through BuyBoard, For The Purchase And Installation Of Shade Structures In An Amount Not To Exceed $115,199.43.
Body
BACKGROUND:
The parks system has fabric shade structures throughout community parks and athletic complexes. On March 4, 2025, the city sustained a storm with extremely high winds which damaged many parks throughout the city. Shade structures at McInnish Athletic Complex and Oak Creek Tennis Center need repairs and the structure at Rosemeade Dog Park must be completely replaced.
This project includes the cost for the shade fabric, installation, and repairs. A 10% contingency has been included in the budget.
FINANCIAL IMPLICATIONS:
USA Shade is a reputable company that provides a quality product and has completed projects for the City of Carrollton in the past. The shade structure purchase and installation will be funded out of the following account:
ACCTG UNIT ACCOUNT BUDGET AMOUNT
854101 FY2025 Storm Response $115,199.43
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports and aligns with Council goals and objectives through the fiduciary care and maintenance of our infrastructure.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval of the shade structure purchase and installation by USA Shade in an amount not to exceed $115,199.43 using the City’s existing agreement with BuyBoard.