City Council Meeting Date: October 13, 2026
Date: October 2, 2026
To: Erin Rinehart, City Manager
From: Jonathan Wheat, P.E., Director of Engineering
Shannon Hicks, P.E., Assistant City Manager
Title
Consider Authorizing The City Manager To Enter Into An Agreement With Carahsoft Technology Corporation, Through A Co-Operative Agreement With Texas Department Information Resources Under DIR Contract No. DIR-CPO-5687, For The Purchase Of Procore Project Management Software In An Annual Expenditure Amount Not To Exceed $125,846.96, For A Three-Year Period Total Amount Not To Exceed $377,540.88.
Body
Background:
Engineering has utilized Procore as the City’s capital project management platform since 2021 to centralize documents, submittals, RFIs, drawings, inspections, financial controls, and project communications across capital projects. The proposed renewal expands and updates the City’s Procore subscription to include the same modules for a year, aligned to an annual construction volume of $65,000,000.00, with the allowance for two additional years. The subscription includes unlimited user licensing, unlimited cloud storage, and customer support.
Procore’s current municipal and owner-focused capabilities support the City’s use cases by: enabling owner and subcontractor invoicing workflows with configurable reviews and approvals, including enhanced owner invoice columns that improve financial visibility; owner-side financial management with prime contracts, change events, change orders, budget changes, and commitments; and field quality and safety with mobile inspections, observations, and incident tracking.
Financial Implications:
Staff proposes purchasing Procore software from Carahsoft Technology Group in an amount not to exceed $377,540.88 under DIR Contract No. DIR-CPO-5687. Funding is available and budgeted in the Engineering Department’s Software Maintenance Fund. The quoted configuration and term are detailed in Carahsoft Quote No. 6135627...
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