CC MEETING: August 19, 2025
DATE: August 5, 2025
TO: Erin Rinehart, City Manager
FROM: Dwayne Bianco, Director of Fleet and Facilities
Shannon Hicks, Assistant City Manager
Title
Consider Authorizing The City Manager To Enter Into An Agreement With Andrews Building Services, LLC Pursuant To RFP #25-009 For Citywide Janitorial Services In An Amount Not To Exceed $764,831.00 For The First Year And For An 8-Year Total Amount Not To Exceed $6,773,735.00.
Body
BACKGROUND:
This agreement is to provide janitorial and related cleaning services for approximately nineteen (19) City facilities, representing approximately 355,006 square feet of space. The selected vendor, Andrews Building Services, LLC will provide all labor, supplies and materials, equipment, tools, as well as plan, manage, schedule, coordinate, and ensure effective delivery of all services within the performance-based framework of the agreement.
In late 2024, Facilities staff hired Core Management Services, LLC ("Core") to assist with development of a new, janitorial services bid. Core toured each facility, established a baseline of cleaning standards that are in-line with our current services, and met with department stakeholders including Facilities, Recreation, Library Services, PD, Animal Services, and Public Works, to identify a needs list for future services. Core incorporated that analysis and benchmarked the feedback into a detailed cleaning plan for each facility that was broken down into industry standard daily, weekly and monthly services and a la carte services that departments can opt into at their own cost.
On May 6, 2025, the City issued RFP #25-009 for Citywide Janitorial Services using the updated scope of work and service requests. Notifications were posted online, previous and interested vendors were contacted and advertisements placed in the Dallas Morning News. Eleven (11) vendors submitted responses.
An evaluation committee comprised of department stakeholders, includin...
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