CC MEETING: July 22,2025
DATE: July 8, 2025
TO: Erin Rinehart, City Manager
FROM: Chris Chiancone, CIO
Chrystal Davis, Assistant City Manager
Title
Consider Authorizing The City Manager To Enter Into An Agreement With CTG, Through TIPS Purchasing Cooperative Contract, For The Purchase of Labor and Materials For The Lower-Level Remodel At City Hall In An Amount Not To Exceed $ 81,000.00.
Body
BACKGROUND:
The request is to purchase network cabling, door control cabling, cable management equipment and installation for the City Hall Lower-Level Remodel.
The IT Department utilized cooperative purchasing agreements to source the best pricing for parts and labor while ensuring compliance with purchasing law and City policies. CTG is a TIPS (The Interlocal Purchasing System) contract company and satisfies all purchasing requirements. The City has used CTG on several previous network infrastructure projects and we have been pleased with their service quality, technical expertise, and equipment reliability.
Due to the critical nature of network infrastructure and potential unforeseen conditions that may arise during the remodel, a 10% contingency has been included.
FINANCIAL IMPLICATIONS:
The funds for these refresh items are budgeted in the following capital account:
ACTIVITY CODE BUDGET AMOUNT
Facility CAP Project 125660199 $ 81,000.00
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council authorize the City Manager to enter into an agreement with CTG to purchase labor and materials for the lower-level remodel at City Hall in an amount not to exceed $81,000.00. Approval of this item will allow the network infrastructure installation to proceed in coordination with the City Hall Lower-Level Remodel timeline.