CC MEETING: May 20, 2025
DATE: April 29, 2025
TO: Erin Rinehart, City Manager
FROM: Chris Chiancone, Chief Information Officer
Chrystal Davis, Assistant City Manager
Title
Consider Authorizing The City Manager To Enter Into An Agreement With Freeit Data Solutions, Through Texas DIR Purchasing Cooperative, For Backup Solution Annual Support And Maintenance Renewal In An Amount Not To Exceed $100,000.00.
Body
BACKGROUND:
The City of Carrollton utilizes a next generation backup solution that stores our backups in an immutable (immune to ransomware) format and provides the City with reliable and tested restoration services. This solution also backs up our cloud environments and provides additional layers of security by scanning backups continuously for potential malicious files so that in the event of an attack such as ransomware, the restoration of data wouldn’t result in restoring the malicious attack item.
The IT Department shopped the cooperative agreements to source the best pricing for this renewal. The best price and value was received from Freeit Data Solutions.
FINANCIAL IMPLICATIONS:
The funds for these items are budgeted in the following Information Technology account:
ACCTG UNIT ACCOUNT BUDGET AMOUNT
151001 61350 $100,000.00
A 10% contingency is built in due to the criticality of this product.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends Council authorize the contract with Freeit Data Solutions for Backup Solution Support and Maintenance Renewal in the amount not to exceed $100,000.00.