City Council Meeting Date: May 26, 2026
Date: May 15, 2026
To: Erin Rinehart, City Manager
From: Jonathan Wheat, P.E., Director of Engineering
Shannon Hicks, P.E., Assistant City Manager
Title
Consider A Resolution Authorizing The City Manager To Negotiate And Execute Contract Amendment No. 3 With MESA Design Associates, Inc., For Additional Design Services On The Woodlake Lake Enhancements Project In An Amount Of $4,580.00, Increasing The Total Amount Not To Exceed $274,065.00.
Body
Background:
City Council approved a professional services agreement with MESA Design Associates, Inc. on January 12, 2021, in the amount of $234,390.00. This contract provided for architectural and engineering services for the purpose of design and construction support for the Woodlake Lake Enhancements Project. Previously, this contract was amended two times:
* Amendment No. 1 - put in place in August 2022 to include additional surveying and geotechnical services for additional civil design drawings and environmental/hydrologic permitting activities (contract change of $18,665.00 to a total of $253,055.00);
* Amendment No. 2 - put in place in July 2025 to add additional scope for irrigation design revisions and design of a stormwater headwall (contract change of $16,430.00 to a total of $269,485.00).
The current amendment addresses additional design scope necessary to address the following issues:
- Design of custom light pole base to avoid existing gas line
- Design of additional guardrail and landscaping to provide retaining wall protection
The additional items are needed to complete the project to ensure that the proposed improvements at Woodlake Lake meet the original design criteria and are safe for pedestrians, cyclists, and automobiles. With the above design additions, the contract is proposed to be amended to allow for an additional $4,580.00 to be added to the overall cost of the project. This third amendment will bring the contract total to $274,065...
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