CC MEETING: Tuesday, November 5, 2024
DATE: October 9, 2024
TO: Erin Rinehart, City Manager
FROM: Heather Smith, Recreation Manager
Chrystal Davis, ACM - Culture, Leisure & Support Services
Title
Consider Authorizing The City Manager To Execute An Amendment To The Contract With Dunaway Associates, LLC, Pursuant To RFQ# 23-017 Parks And Recreation Master Plan, For Increased Scope Of Services Increasing The Total Compensation By $30,000.00 For A New Total Amount Not To Exceed $265,155.00.
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BACKGROUND:
August 15, 2023, City Council awarded a contract to Dunaway for the development of Carrollton's Parks, Recreation, and Open Space Master Plan. During the process, it was identified that the Elm Fork Nature Center and Preserve required additional attention.
The proposed additional funding will support an expanded scope, focusing on a multi-year plan for the Preserve's growth, visibility, programming, and design.
FINANCIAL IMPLICATIONS:
The amendment for services for RFP #23-017 will be purchased from budgeted funds for the cost center and amount as listed below:
ACCTG UNIT BUDGET AMOUNT
854360 - Elm Fork Improvements $30,000.00
For a Project total not to exceed $265,155.00
A 10% contingency was added to the total project amount.
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports and aligns with Council goals and objectives through the fiduciary care and maintenance of our infrastructure.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council approval for an amendment to the contract with Dunaway Associates, LLC pursuant to RFP#23-017 Parks and Recreation Master Plan in an amount not to exceed $265,155.00.