CC MEETING: January 20, 2026
DATE: January 7, 2026
TO: Erin Rinehart, City Manager
FROM: Rachel Young, Interim Library Director
Chrystal Davis, Assistant City Manager
Title
Consider Authorizing The City Manager To Enter Into An Agreement With Sole Source Vendor OCLC INC., For The Purchase of Digital Materials In An Annual Amount Not To Exceed $150,000, For A Three-Year Total Amount Not To Exceed $450,000.00
Body
BACKGROUND:
OCLC, Inc. is the sole source provider of eBooks and eAudiobooks that may be made available through the OCLC CloudLibrary lending platform. In FY2025, Carrollton Public Library cardholders checked out 139,578 digital items via CloudLibrary, accounting for nearly 34% of total library circulation. Further, CloudLibrary circulation comparative to total library circulation increased by 9% in FY2025 from the previous fiscal year.
In order to continue making this popular service available to customers, the Library proposes to maintain funding level for digital materials spending in the amount not to exceed $150,000 annually from fiscal year 2026 through fiscal year 2028.
FINANCIAL IMPLICATIONS:
This purchase will come from budgeted funds already allocated in the library.
IMPACT ON COMMUNITY SUSTAINABILITY:
Digital materials continue to be a growing line of business for the Library. Continued availability of e-content and the ability to provide up-to-date materials contributes to the quality of our community and provides expected services that enhance the quality of life for our customers. Continuing to provide public access to digital content also furthers Council’s goal of improving accessibility to the services we provide.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends Council authorize an agreement with sole source provider OCLC INC., for the purchase of digital materials in an amount not to exceed $150,000 annually for Fiscal years 2026 - 2028