CC MEETING: September 9, 2025
DATE: August 27, 2025
TO: Erin Rinehart, City Manager
FROM: Dwayne Bianco, Fleet and Facilities Director
Shannon Hicks, Assistant City Manager
Title
Consider Authorizing The City Manager To Approve A Contract For The Energy Management System Upgrades For The City Hall HVAC System From Schneider Electric Through An Interlocal Agreement With The TIPS Purchasing Cooperative In An Amount Not To Exceed $122,415.00.
Body
BACKGROUND:
The existing City Hall HVAC energy management system hardware was installed in 2006 and the software last updated in 2017. This upgrade will be for hardware, servers, and wiring on the two new air handling units that service the first and second floors of City Hall. This replacement is part of phase 4 of a 5-phase program. Facilities Services will replace the chiller water-cooling compressor system in phase five.
These two units perform a vital function at City Hall and serve Engineering, Building Services, Marketing and Emergency Services. These energy management controls help staff to control air and adjust air temperatures remotely and support energy efficiency throughout the building. Reliability is essential for this building and scheduled replacement maintenance will help maintain the air systems with minimum disruption to staff, citizens, and visitors to City Hall. These controls will be replaced during the fall over two weekends while the building is unoccupied. This will occur in conjunction with the air handler replacement.
Schneider Electric will provide the new control hardware, servers, and wiring. Schneider Electric's regional offices are based in Carrollton and have been a reliable service provider that City uses in various buildings. This upgrade replacement is available through the TIPS purchasing cooperative. Purchasing through cooperatives is allowed by state law.
FINANCIAL IMPLICATIONS:
The air handling management system will be purchased from budgeted ca...
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