CC MEETING: July 22,2025
DATE: July 2, 2025
TO: Erin Rinehart, City Manager
FROM: Chris Chiancone, CIO
Chrystal Davis, Assistant City Manager
Title
Consider Approval Of An Amendment To The Agreement With Digital Realty For Additional Cross Connects At The Remote Data Center, Increasing The Total Compensation By $11,000 For A New Annual Total Amount Not To Exceed $65,000.00.
Body
BACKGROUND:
In January 2022, Council approved an annual lease of data center space from Digital Realty for up to $54,000. These services include one-time and recurring charges for “cross-connects,” which link our equipment to internet providers and other networks.
Since then, two key developments have changed our connectivity needs:
1. City of Celina Partnership:
We’ve partnered with the City of Celina to share colocation space for disaster recovery. In return, we receive equivalent space in Celina’s new data center. Each city funds one side of the fiber connection to create a redundant ring topology. This partnership requires additional cross-connects at Digital Realty, increasing monthly costs. However, we invoice Celina for their share of the added expenses.
2. Astound Fiber Network:
In 2024, Council approved a public-private partnership with Astound to build a fiber network connecting all City facilities. This initiative also necessitates new cross-connects at Digital Realty to integrate with the fiber backbone.
REQUEST:
To support both partnerships and allow for limited future expansion, we are requesting an increase in the authorized annual expenditure with Digital Realty.
FINANCIAL IMPLICATIONS:
Funds are available and budgeted in the following Information Technology account:
Accounting Unit Account Budgeted Amount
151001 61190 $65,000
STAFF RECOMMENDATION:
Staff recommends Council authorize an amendment to the agreement with Digital Realty for additional cross connects in a new total amount not to exceed $65,000.