CC Meeting: November 3, 2026
DATE: October 14, 2026
TO: Erin Rinehart, City Manager
FROM: Elliott Reep, Emergency Management Coordinator
Rex Redden, Executive Director of Public Safety
Title
Consider A Resolution Authorizing The City Manager To Enter Into Agreements For Disaster Debris Monitoring And Consulting Services Between The City Of Carrollton And DebrisTech LLC, True North Emergency Management LLC, And Thompson Consulting Services LLC.
Body
BACKGROUND: The purpose of this agenda item is to authorize the signing of standby disaster debris monitoring and consulting service agreements.
It is best practice to maintain pre-approved standby agreements for both 1) debris hauling and 2) debris monitoring services with separate vendors, to satisfy Federal Emergency Management Agency (FEMA) eligibility requirements for reimbursement, following federally declared disasters. When seeking reimbursement, FEMA requires that all contracted debris operations are monitored, to ensure that the quantities and work claimed are accurate. By establishing standby contracts, we are able to pre-determine competitive rates and ensure a timely response when needed. During a large-scale incident with several types of debris, it is vital to have access to subject matter expertise to help track, categorize, and quantify debris to better manage debris removal. Proper monitoring ensures that all eligible work is properly captured and documented, while failure to properly monitor debris removal operations may jeopardize FEMA reimbursement.
In 2022, The City entered into agreements with DebrisTech LLC, and True North Emergency Management LLC, for 1-year contracts with up to 4 years renewal, for a total of 5 years. These vendors were selected through a competitive RFP process, issued jointly by Addison, Carrollton, Coppell, and Farmers Branch (the Quad Cities).
Now, to ensure the City still has a competitively priced agreement and meets procurement best practices, and to ensu...
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