CC MEETING: February 3, 2026
DATE: December 30, 2025
TO: Erin Rinehart, City Manager
FROM: Kim Bybee, Parks Manager
Jonathan Scheu, Interim Director of Parks and Recreation
Title
Consider Authorizing The City Manager To Enter Into An Agreement With Fairway Lawns, LLC DBA Andy's Sprinkler, Drainage & Lighting Pursuant To BID #26-007 For Irrigation Installations And Repairs In An Amount Not To Exceed $300,000.00 Annually, For A Three-Year Total Not To Exceed $900,000.00.
Body
BACKGROUND:
This contract is to provide irrigation installations, as well as repair and maintenance, of current irrigation systems. The addition of new plantings and aging irrigation throughout our system requires regular maintenance, repair and upgrades. A bid was issued for new installations, and repair and maintenance of existing irrigation.
Bid notifications were posted online, previous and interested vendors were contacted, as well as advertisements placed in the Dallas Morning News. A total of three (3) vendors submitted responses. Fairway Lawns, LLC dba Andy's Sprinkler, Drainage & Lighting was selected based on the lowest responsive and responsible criteria related to overall price and the ability to provide quality goods and services. The vendor had previously done work for the City.
The award is for a one-year initial term. The award also includes two additional one-year renewal options, if mutually agreed upon by the City and the vendor, for a potential three-year total contract not to exceed $900,000.00.
FINANCIAL IMPLICATIONS:
The product and services on BID # 26-007 will be purchased from budgeted funds for the cost centers and amounts as listed below.
COST CENTER LINE ITEM BUDGET AMOUNT
Park Maintenance R/M Structures - 63010 $ 85,000.00
Fire Other Professional Services - 61190 $ 15,000.00
Neighborhood Matching Grant Other Professional Services - 61190 $ 60,000.00
Various Cap Accounts Other Professional Services - 61190 $ ...
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