CC MEETING: November 19, 2024
DATE: November 13, 2024
TO: Erin Rinehart, City Manager
FROM: Melissa Everett, Finance Director
Chrystal Davis, Assistant City Manager
Title
Consider Authorizing The City Manager To Enter Into An Agreement With Immix Technology, Inc. Through The Department Of Information Resources (DIR) For Timekeeping And Public Safety Scheduling Software Licensing And Implementation Services In An Amount Not To Exceed $249,681.40 For The First Year, For A Total Three-Year Amount Not To Exceed $453,229.77.
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BACKGROUND:
The City currently utilizes Infor for its Financial, Supply Chain, Payroll and Timekeeping systems. The City transitioned to the WFM timekeeping system in 2021 after an evaluation for city-wide timekeeping and a police scheduling tool. The current WFM software is on a single-tenant platform, which stands alone from the new Infor CloudSuite Financials and Payroll processing system. The contract expires in the current fiscal year. The Finance Department has elected to stay with WFM, but is upgrading to a cloud-based solution which will result in a single location for both timekeeping and payroll processing. The solution also ensures needed redundancy in the occurrence of a disaster. The project is set to begin in the spring, with implementation expected to be completed by next winter.
The Infor Products are available on DIR, Contract #DIR-TSO-4315. The total cost for the implementation is $220,000 (which includes a 10% contingency), and a recurring amount of $93,217 in year one, with a 6% increase annually, for a total contract amount of $516,766 for three years.
FINANCIAL IMPLICATIONS:
The implementation was budgeted for in the FY2025 Operating and Capital Budget as an addition to base in the General Facilities and Capital Budget (854105). The recurring maintenance costs remained as budgeted in the City's Finance Department Budget.
IMPACT ON COMMUNITY SUSTAINABILITY:
The upgrade to the timekeeping system s...
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