CC MEETING: July 22, 2025
DATE: July 2, 2025
TO: Erin Rinehart, City Manager
FROM: Jonathan Wheat, P.E., Director of Engineering
Shannon Hicks, P.E., Assistant City Manager
Title
Consider A Resolution Authorizing The City Manager To Negotiate And Execute Professional Engineering Services Contracts For The Geotechnical And Materials Testing Services Associated With Capital Improvement Projects With Braun Intertec Corporation, ECS Southwest, LLP, Henley-Johnston & Associates, Inc., And Terracon Consultants, Inc.; And Providing An Effective Date.
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BACKGROUND:
As part of nearly all construction projects the City performs, materials testing is a requirement to ensure that contract requirements are met or exceeded. These tests include compaction and densities of roadway subgrades, concrete compressive strength, pipeline trench compaction, reinforcing and structural steel inspections, etc. In limited circumstances, geotechnical services may also be used for special projects such as slope stability, smaller city facility projects or city-partnered development projects. Testing costs vary due to a number of factors but generally run between 3% and 7% of construction costs. With the exception of special projects, testing costs are expended through the capital account for the specific project.
A formal selection process was conducted, by which a request for qualifications was publicly advertised, and firms were evaluated on criteria that included understanding of required services, similar project experience, personnel depth, and company qualifications. Once the most qualified firms are identified by staff and approved by Council, contract rates for various services and personnel are negotiated, and a maximum contract amount established for each firm. Services are then rendered as required for each specific project in what is known as an indefinite delivery contract. In previous programs, the City has selected four testing firms to provide all related services...
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