CC MEETING: October 14, 2025
DATE: September 18, 2025
TO: Erin Rinehart, City Manager
FROM: Dwayne Bianco, Fleet and Facilities Director
Shannon Hicks, Assistant City Manager
Title
Consider Authorizing The City Manager To Enter Into An Agreement With Multiple Vendors Pursuant To RFP #25-054 For City Of Carrollton HVAC Services In An Amount Not To Exceed $100,000.00 Annually, For A Four-Year Total Amount Not To Exceed $400,000.00.
Body
BACKGROUND:
This contract will be utilized by the Facilities Department to assist in providing HVAC services to the City of Carrollton. The awarded vendors will assist with different HVAC needs for our City buildings and properties to include installing, maintaining, and repairing ventilation and air conditioning systems and equipment.
On August 5, 2025, the City issued RFP #25-054 for HVAC Services. Bid notifications were posted online, previous and interested vendors were contacted, as well as advertisements placed in the Dallas Morning News. Seventeen vendors submitted responses.
The Facilities Department reviewed the submissions based on the selection criteria, which include price and vendor references. Two (2) vendors were selected who met the City's requirements. The vendors selected are Entech Sales and Service and Berger Engineering Company.
The award will be for a two-year initial term. The award also includes two additional one-year renewal options, if mutually agreed upon by the City and the vendor, for a potential four-year total contract not to exceed $400,000.00.
FINANCIAL IMPLICATIONS:
The services on RFP #25-054 will be purchased from budgeted funds for the cost center and amount as listed below.
COST CENTER LINE ITEM BUDGET AMOUNT
161001 61190 $100,000.00
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports and aligns with the City Council's goals and objectives to manage infrastructure with fiduciary care.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommend City Council authorize...
Click here for full text