CC MEETING: November 19, 2024
DATE: November 6, 2024
TO: Erin Rinehart, City Manager
FROM: Kim Bybee, Parks Manager
Chrystal Davis, Assistant City Manager
Title
Consider Authorizing The City Manager To Enter Into An Agreement With USA Shade, Through BuyBoard, For The Purchase And Installation Of Shade Structures In An Amount Not To Exceed $145,288.00.
Body
BACKGROUND:
The parks system has fabric shade structures throughout community parks and athletic complexes. We currently have two athletic fields without shade: McInnish Baseball Field #10 and Josey Ranch Adaptive Field #6. Adding shade structures to these two locations would allow us to provide shade for spectators and protection from the elements.
This project includes the cost for the shade fabric, installation, and repairs. A 10% contingency has been included in the budget.
FINANCIAL IMPLICATIONS:
USA Shade is a reputable company that provides a quality product and has completed projects for the City of Carrollton in the past. The shade structure purchase and installation will be funded out of the following account:
ACCTG UNIT BUDGET AMOUNT
854360 - Parks Consolidated Fund $145,288.00
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports and aligns with Council goals and objectives through the fiduciary care and maintenance of our infrastructure.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval of the shade structure purchase and installation by USA Shade in an amount not to exceed $145,288.00 using the City’s existing agreement with BuyBoard.