CC MEETING: June 17, 2025
DATE: June 9, 2025
TO: Erin Rinehart, City Manager
FROM: Jonathan Wheat, P.E., Director of Engineering
Shannon Hicks, P.E., Assistant City Manager
Title
Consider Authorizing The City Manager To Approve A Contract With A&D Paving, LLC For Paving Improvements At Sandy Lake Service Center (SLCS) & McInnish Sports Complex (MSC) In An Amount Not To Exceed $2,068,513.58.
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BACKGROUND:
This contract will provide for the replacement of site paving at the Sandy Lake Service Center (SLSC) site and replacement of a parking lot at the McInnish Sports Complex (MSC), remove and dispose a 1,000-gallon oil/water separator, and replacement with a 3,000-gallon capacity, and construction of a water load stand to fill water trucks. The McInnish Sports Complex updates project was a part of the 2018 Bond Election. The Sandy Lake Service Center projects are part of Parks Improvements.
The duration of construction is 180 calendar days. Construction will be performed so that operations can be maintained out of the SLCS. Project signs will be placed at the entrances to each site while under construction.
FINANCIAL IMPLICATIONS:
Two (2) bids were received on May 22, 2025. The low bid was submitted by A&D Paving, LLC, in the amount of $2,068,513.58. The Engineer's Estimate for the project was $1,867,483.00. A&D Paving, LLC has not performed any work in the City of Carrollton but has provided multiple positive references from local municipalities. Funding is available in Account Unit 854360 (Parks Consolidated).
With this reconstruction staff recommends the inclusion of a construction contingency. The construction contingency provides an expedient manner to accommodate unforeseen costs and minor additions in work common in all construction projects. Examples include unexpected conditions discovered during construction, and changes to design that were not possible during plan generation. All charges against contingency must be supported by detailed...
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