CC MEETING: December 6, 2022
DATE: November 29, 2022
TO: Erin Rinehart, City Manager
FROM: Melissa Everett, Finance Director
Diana Vaughn, Chief Financial Officer
Title
Authorize The City Manager To Enter Into An Agreement With Protiviti Government Service, Inc. Through An Interlocal Agreement With GSA For Professional Management Services In An Amount Not To Exceed $1,075,830.
Body
BACKGROUND:
During the Fiscal Year 2023 Budget Cycle, Council approved an addition-to-base (ATB) that funded the upgrade of the city's current Enterprise Reporting Program (ERP) System to Infor CloudSuite Public Sector Financial & Supply Management Software, and in September, Council approved for the City Manager to enter into said contract. To ensure a successful project, staff will be using an integrated project management approach that blends the project management with staff augmentation, both of which were included as part of the ATB. Due to the size, sensitivity and complexity of the migration, the best option is to use a third party, Protiviti Government Services, Inc., as our project management company. The project is expected to last less than 18 months, and this contract provides for the appropriate support for the project. Protiviti Government Services, Inc is an approved vendor via GSA Authorized contact number PSC R704 to provide professional services. The Finance and Information Technology Departments have worked closely with each other to ensure the best fit is found.
FINANCIAL IMPLICATIONS:
The total amount of the contract is for $1,024,600, and staff has included a 5% contingency for unplanned expenses. Funds for the project were approved in the Fiscal Year 2023 budget in the Information Technology Capital Budget (854105).
IMPACT ON COMMUNITY SUSTAINABILITY:
Maintaining a sound financial system ensures the City will produce accurate financial statements, ensure proper financial planning and help maintain our AAA Bond Rating.
STAFF RECOMMENDATION/ACTION D...
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