CC MEETING: August 19, 2025
DATE: August 12, 2025
TO: Erin Rinehart, City Manager
FROM: Jonathan Scheu, Director - Library
Chrystal Davis, ACM - Culture, Leisure & Support Services
Title
Consider Approval Of The Purchase And Installation Of New Service Desks And Cabinets At The Hebron and Josey Library From My Unique Office Through The Buy-Board Purchasing Cooperative In An Amount Not To Exceed $126,996.00.
Body
BACKGROUND:
As part of the FY 2023 budget, City Council approved funding for the relocation of the service desk at the Hebron and Josey Library. The project is designed to improve visibility, customer service flow, and staff workspace efficiency by moving the primary desk location closer to the library entrance. Design work was completed in March 2025, and a general contractor was awarded by City Council on June 17, 2025.
This agenda item provides for the purchase of two custom-built service desks and accompanying cabinetry, which are necessary to complete the buildout of the new service point. The custom furniture is designed to fit the unique layout of the space and to support the library’s current and future service model.
FINANCIAL IMPLICATIONS:
This custom furniture will be purchased from budgeted funds for the cost center and amount as listed below. A 10% contingency is included.
COST CENTER LINE ITEM BUDGET AMOUNT
854101 123190199 $126,996.00
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports and aligns with the City Council’s goals and objectives to foster a welcoming environment for businesses and residents.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council approve the purchase and installation of custom service desks and cabinets at the Hebron and Josey Library from My Unique Office through BuyBoard Purchasing Cooperative in an amount not to exceed $126,996.00.