CC MEETING: November 19, 2024
DATE: November 5, 2024
TO: Erin Rinehart, City Manager
FROM: Scott Whitaker, Director of Parks and Recreation
Chrystal Davis, Assistant City Manager
Title
Consider Authorizing The City Manager To Reject All The Proposals Received For BID #25-006.
Body
BACKGROUND:
The project for BID #25-006 was to provide the City with sod for Parks, Public Works and other various departments.
The project was advertised in October 2024 and received two proposals. After the review and evaluation of the submissions, one vendor was considered non-responsive based on not meeting the delivery proximity requirements of the bid. The other vendor provided prohibitive pricing. These factors led to the decision to recommend rejecting this bid.
FINANCIAL IMPLICATIONS:
The proposed budget was in the amount of $45,000.00, annually. The scope of work and budget will be reviewed for a future bid. In the meantime, quotes will be obtained to purchase Sod for City departments. There are no additional financial implications.
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports and aligns with City Council’s goals and objectives of properly managing infrastructure with fiduciary care.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends the City Council reject this proposal.