CC MEETING: August 6, 2024
DATE: July 22, 2024
TO: Erin Rinehart, City Manager
FROM: Chris Chiancone, Chief Information Officer
Chrystal Davis, Assistant City Manager
Title
Consider Authorizing The City Manager To Purchase Three Years Of Software Maintenance And Licensing For Geographic Information Systems (GIS) Platform With ESRI, Inc Through Texas DIR In An Annual Amount Of $92,440.48 For A Total Three-Year Amount Not To Exceed $277,321.44
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BACKGROUND:
Environmental Systems Research Institute, Inc. (ESRI) currently provides maintenance and licensing for the city’s Geographic Information System (GIS) platform (ArcGIS). Our GIS platform is utilized by a wide array of applications to support mapping needs, including Police, Fire, Planning, Engineering, and other critical city functions and integrations. This platform also provides various maps to both our citizens, and those interested in relocating and/or doing business in the area.
The total three-year cost is $277,321.44. Each annual renewal will be in the amount of $92,440.48 and is funded from the IT Operations, Software Maintenance Fund.
FINANCIAL IMPLICATIONS:
The funds for this item are budgeted in the IT Software Maintenance Fund (151001-68710). This request covers the fiscal years 2024, 2025, and 2026.
A ten percent contingency has been built into this request for potential inflationary increases.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval of the expenditure of the three years of software maintenance and licensing for the city’s GIS platform through Texas DIR in an annual amount of $92,440.48 for a three-year total amount not to exceed $277,321.44 for three years.