CC MEETING: December 2, 2025
DATE: November 18, 2025
TO: Erin Rinehart, City Manager
FROM: Jody Byerly, Director of Public Works
Shannon Hicks, Assistant City Manager
Title
Consider Authorizing The City Manager To Enter Into An Agreement With BCAC Underground LLC Pursuant To BID #26-006 For Sanitary Sewer Cleaning - Trunk Interceptors In An Amount Not To Exceed $137,000.00 Annually, For A Total Three-Year Contract Amount Not To Exceed $411,000.00.
Body
BACKGROUND:
This contract is for the cleaning and video taping of large sanitary sewer main interceptors, and identify inflow, infiltration and structural defects within the wastewater collection system for the City of Carrollton.
On October 20, 2025, the City issued BID #26-006 for Sanitary Sewer Cleaning - Trunk Interceptors. Bid notifications were posted online, and interested vendors were contacted, as well as advertisements placed in the Dallas Morning News. Three vendors submitted a response.
BCAC Underground LLC was selected as the most responsive and responsible bidder based on the criteria established. The lowest bidder was not selected due to past performance which led to terminating the contract.
FINANCIAL IMPLICATIONS:
The services on BID #26-006 will be purchased from budgeted funds for the cost center and amount as listed below.
ACCOUNTING UNIT ACCOUNT BUDGET AMOUNT
405003 61190 $137,000.00
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports and aligns with the City Council’s goals and objectives to manage infrastructure with fiduciary care.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council authorize the City Manager to enter into an agreement with BCAC Underground LLC pursuant to BID #26-006 for sanitary sewer cleaning - trunk interceptors in an amount not to exceed $137,000.00 annually, for a total three-year contract amount not to exceed $411,000.00.