CC MEETING: April 15, 2025
DATE: April 8, 2025
TO: Erin Rinehart, City Manager
FROM: Kim Bybee, Parks Manager
Chrystal Davis, Assistant City Manager
Title
Consider Authorizing The City Manager To Execute An Agreement Ratifying The Expenditure For Repairs At Oak Creek Tennis Center And Woodlake Tennis Courts By Latham Fence Through An Inter-Local Agreement With The City Of Hurst In An Amount Not To Exceed $87,300.00.
Body
BACKGROUND:
On March 4, 2025, straight line winds impacted several areas throughout the city causing extensive damage. The fencing on most of the courts at Oak Creek Tennis Center had fallen, which made them unsafe and unplayable. To get the facility reopened in a timely manner, work was needed to secure fencing to make the facility safe for patrons. Woodlake Tennis Courts also had damage to their fencing which needed to be repaired. Texas state guidelines for emergency procurement, in addition to utilizing a vendor with an existing agreement with a city that has an interlocal cooperation agreement with Carrollton, were followed to begin mitigating the storm damage as quickly as possible; therefore, the repairs were made prior to City Council approval, thus necessitating this ratification action.
An insurance claim has been filed for the damage sustained to the fencing at both locations for potential reimbursement.
FINANCIAL IMPLICATIONS:
Latham Fence is a reputable company that has completed satisfactory work at other Park facilities. All repairs are being funded out of the following account:
ACCTG UNIT ACCOUNT BUDGET AMOUNT
854101 FY2025 Storm Response $87,300.00
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council ratify the expenditure for repairs at the Oak Creek Tennis Center and Woodlake Tennis Courts in an amount not to exceed $87,300.00 using an inter-local agreement with the City of Hurst.