City Council Meeting Date: September 15, 2026
Date: August 31, 2026
To: Erin Rinehart, City Manager
From: Michael Thomson, Fire Chief
Rex Redden, Executive Director of Public Safety
Title
Consider Authorizing The City Manager To Execute Change Order No. 1 With ESO Solutions, Inc. For The Fire Department Records Management Solution, In An Amount Not To Exceed $61,461.55, Increasing The Total Project Contract To $307,307.75.
Body
Background:
The City Council awarded a contract on October 25,2022, to ESO Solutions, Inc. for a single source records management system for the Fire Department. The system provides retention for Fire, Emergency Medical, and Fire Prevention records, as well as scheduling, asset tracking, and records training. The contract was awarded for five (5) years in an amount not to exceed $245,846.20.
Price increases by 3% per year and additions to the software services require additional funding for the remaining contract term. The change order in the amount of $61,461.55, will cover the final renewal year for the system.
Financial Implications:
Funding for the ESO Solutions agreement is included in the Fire Department’s annual operating budget.
Impact on Community Sustainability:
This project supports and aligns with the City Council’s goals and objectives to improve accessibility to the services we provide.
Staff Recommendation/Action Desired:
Staff recommends City Council authorize the City Manager to execute Change Order No. 01 with ESO Solutions, Inc for the Fire Department Records Management Solutions in an amount not to exceed $61,461.55, increasing the total project contract to $307,307.75.