CC MEETING: June 17, 2025
DATE: June 9, 2025
TO: Erin Rinehart, City Manager
FROM: Scott Whitaker, Director of Parks & Recreation
Chrystal Davis, Assistant City Manager
Title
Consider Authorizing The City Manager To Enter Into Agreements With Southwest Wholesale Nursery And SiteOne Landscape Supply Pursuant To Bid #25-040 For Nursery Stock In An Amount Not To Exceed $105,000.00 Annually, For A Three-Year Total Amount Not To Exceed $315,000.00.
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BACKGROUND:
These contracts are for the purchase of Nursery Stock for the Parks Maintenance Department. The products purchased will include trees, shrubs, ground cover, perennials, and landscape materials.
On May 12, 2025, the City issued BID #25-040 for the purchase of Nursery Stock. Bid notifications were posted online, previous and interested vendors were contacted, as well as advertisements placed in the Dallas Morning News. Three vendors submitted responses.
The Parks Department reviewed the submissions based on the lowest responsive selection criteria, which include price, delivery time and distance to the City. Two vendors were selected who met those requirements. The selected vendors are Southwest Wholesale Nursery and SiteOne Landscape Supply. Although Fannin Tree Farm Sales, Inc. submitted the lowest bid, they were a 'no-bid' on the majority of the line items.
The award will be for a one-year initial term. The award also includes two additional one-year renewal options, if mutually agreed upon by the City and the vendors, for a potential three-year total contract not to exceed $315,000.00.
FINANCIAL IMPLICATIONS:
The products on Bid # 25-040 will be purchased from budgeted funds for the cost center and amount as listed below.
COST CENTER LINE ITEM BUDGET AMOUNT
Parks Maintenance 60210 $105,000.00
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports and aligns with the City Council's goals and objectives to foster a welcoming environment for businesses and residents.
STAFF RE...
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