CC MEETING: May 20, 2025
DATE: May 14, 2025
TO: Erin Rinehart, City Manager
FROM: Dwayne Bianco, Fleet and Facilities Director
Shannon Hicks, Assistant City Manager
Title
Consider Authorizing The City Manager To Approve A Contract For The Purchase Of One Valve Maintenance Trailer From E.H.Wallachs Products Through An Interlocal Agreement With The BuyBoard Purchasing Cooperative In An Amount Not To Exceed $99,551.00.
Body
BACKGROUND:
Fleet Services is recommending the purchase of one valve maintenance trailer for Public Works Department from E.H. Wachs valve maintenance supply. The trailer being replaced is used to do preventative maintenance on the thousands of water valves throughout the city. This trailer is being replaced based on the age, hours and maintenance. These trailers have an average life expectancy of 7 years. The trailer being replaced is 8 years old.
FINANCIAL IMPLICATIONS:
These units will be purchased from E.H. Wachs with budgeted funds through an interlocal purchasing agreement with BuyBoard purchasing cooperative. Use of purchasing cooperative agencies is allowed under Texas state law.
QUOTES:
E.H. Wallace LX-VMT Trailer (via BuyBoard) $ 90,500.95
Contingency (if needed) $ 9,050.05
Total $ 99,551.00
ACCOUNT UNIT ACCOUNT BUDGET AMOUNT
Water Fund Mobile Equipment $ 99,951.00
IMPACT ON COMMUNITY SUSTAINABILITY:
Purchasing equipment such as this ensures that City employees have the resources necessary to do their job, which is a Council strategic goal.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council authorize the City Manager to enter into a contract for the purchase of one LX-VMT trailer from E.H. Wachs through an interlocal agreement with the BuyBoard purchasing cooperative in an amount not to exceed $99,551.00. This amount contains 10% contingency if needed.