CC MEETING: April 21, 2020
DATE: April 15, 2020
TO: Erin Rinehart, City Manager
FROM: Bob Scott, Assistant City Manager and Chief Financial Officer
Title
Consider Approval Of Bid #20-008 For Asphalt For Public Works From Various Vendors In An Amount Not To Exceed $98,526.00.
Body
BACKGROUND:
The materials to be purchased from this price agreement will be used by the Streets and Water Divisions of Public Works for miscellaneous paving and repair work throughout the City. This bid is for one- year and contains the option to renew for two additional one-year renewal periods if mutually agreed upon.
Bid notifications were posted online, previous and interested vendors were contacted, as well as advertisements placed in the Dallas Morning News.
FINANCIAL IMPLICATIONS:
The materials on Bid # 20-008 will be purchased from budgeted funds for the cost centers and amounts as listed below.
COST CENTER LINE ITEM BUDGET AMOUNT
STREETS - 402001 ASPHALT $ 85,626.00
WATER - 405002 ASPHALT $ 2,900.00
WATER - 405003 ASPHALT $ 1,000.00
WATER - 405005 ASPHALT $ 9,000.00
TOTAL $ 98,526.00
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends that the low bid meeting all specifications be awarded as listed below for an amount not to exceed the budget allocation of $98,526.00 for the first year and two additional one- year renewal periods; for a total three-year contract valued at $295,578.00.
COMPANY NAME ITEM
Austin Asphalt Inc. Primary Items 2, 2, 3 & 3B Secondary Items 1 & 1B
Reynolds Asphalt Primary Items 1 & 1B Secondary Items 2, 2B, 3 & 3B
NOTE:
Public Works requested that this bid be awarded in a primary and secondary status due to occasional product shortages, plant closings, and the urgency of having this product on the job site at a specific time.
ATTACHMENTS: Tabulation Sheet